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Our Lawful Reasons for Processing Your Personal Data
The General Data Protection Regulation (GDPR) 2018 (incorporated into the law in the UK by virtue of the European Union (Withdrawal) Act 2018) and Data Protection Act (DPA) 2018 are the main legislation defining your rights over our processing of your personal information. The UK GDPR requires us to declare which of six ‘lawful reasons’ we are relying on when we are processing your personal data:
Personal Data You Provide
Your privacy is important to us. By providing personal information such as your name and e-mail address via the forms on this website, you agree to us contacting you with regard to the information provided.
How We Use Your Personal Data
We use the data you provide via this website to:
How Long We Keep Your Personal Data
Personal data may be stored by the website for a period of up to 90 days after which time it is removed. If you contact us with an enquiry regarding legal advice but do not become a client of ours we will keep your name and contact details and any other data you submit to us securely on our client database for 6 years, this is so that we have a record that you contacted us if you come back to us again. After 6 years your details will be deleted from our system.
Your data will not be disclosed to any third parties without your consent or as otherwise allowed by the relevant Data Protection legislation and will only be used for responding to your query (or purposes associated with that purpose).
You have the right to be informed about what data we hold about you along with other rights set out in the legislation. Further information about your rights under the data protection legislation can be found at www.ico.org.uk
We use WordPress.com, which is run by Automattic Inc. We use a standard WordPress service to update our website and collect anonymous information about users’ activity on the site, for example the number of users viewing pages on the site, to monitor and report on the effectiveness of the site and help us improve it. For more information about how WordPress processes data, please see Automattic’s privacy notice.
We use a third party provider, Oberoi, to take messages from callers 24 hours a day if our receptionists are unable to answer. The information you provide if your call is answered by Oberoi is only used to contact you and is not passed on. We will keep this information for 6 years .
Contacting us via social media
We use a third party provider, Hootsuite to manage our social media interactions. If you send us a private or direct message via social media the message will be stored on our social media platforms (Facebook, Twitter, LinkedIn) for no more than three months.
Contacting us by email
If you contact us via any of the email addresses provided on our website, your email will not be shared with any third parties and will be kept for the purposes of contacting you only. If you are not or you do not become a client we will delete any emails you send us after 6 years.
We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
Contacting us by phone
If you contact us by phone, the information you give us will not be shared with any third parties and will be kept for the purposes of contacting you and dealing with your matter only. If you are not our client and you do not become a client we will delete this information after 6 years. Voicemails may be securely stored as digital files.
Your Personal Data and Recruitment
If you apply for a job with us information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes.
If you are unsuccessful in our selection process or you send us an application speculatively, your details to be kept in our talent pool for a period of twelve months so that we may proactively contact you should any further suitable vacancies arise. If you would not like us to keep your information please contact us. If you interview with us and are unsuccessful we will keep your interview notes and application for a period of 6 years in case you return to us in future.
Equal Opportunities Information
When applying for a job you will also be asked to provide equal opportunities information. This is not mandatory information – if you don’t provide it, it will not affect your application. This information will not be made available to any staff outside of our recruitment team in a way which can identify you. The staff who shortlist will not be provided with your equal opportunities information, if you provide it. Any information you do provide, will be used only to produce and monitor equal opportunities statistics.
Access to Your Information, Questions or Complaints
You have a right to request a copy of the information we hold about you, free of charge in most cases. You also have the right to request the correction of your personal data when incorrect, out of date or incomplete or that we stop any consent-based processing of your personal data after you have withdrawn consent, or object and we have no legitimate overriding interest, or once the purpose for which we hold the data has come to an end.
To obtain a copy of this information or make a request as outlined above, please write to our data privacy manager Brian Hegarty at email@example.com or at the following address:
David Gray Solicitors LLP
Old County Court
56 Westgate Road
Newcastle upon Tyne
Telephone number: 0191 2329547
If we choose not to action your request, we will explain to you the reasons for our refusal.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (https://ico.org.uk/concerns/) We would, however, appreciate the opportunity to deal with your concerns before you approach the ICO, so we request that you please contact us in the first instance.
Inform Us of Changes
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
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